Export and send the rooming list

The rooming list tells the hotel who sleeps in each room. Send it before arrival, then mark it as sent so the trip's readiness and the departures board show it.

Before you start

• To download the list you need permission to export manifests. To mark it as sent you need permission to manage hotels.
• Rooms should be given out. See Assign rooms and move guests.

Steps

1. Open the hotel. In Contracts and nights, open the contract's menu (Actions) → Rooming list.
2. The Rooming list window shows the hotel, trip, dates and meals, and chips such as "12 rooms in use", "2 free" and "Sent 18 October".
3. Check the table: Room, Type, Guests and Booking, including free and held rooms. To fix a room, drag a guest row onto another room to move them, or onto a booked room to swap. If bookings are waiting, press Assign everyone waiting (3).
4. Press Excel to download the file, or Print or PDF to open a printable list and the print window.
5. Send the file to the hotel yourself, by email or WhatsApp.
6. Press Mark as sent to the hotel. The message "Rooming list marked as sent to …" appears.

You can also download it from the contract menu (Download rooming list) or from the trip's Hotels and rooms tab.

After you mark it sent

• The contract shows List sent with the date, and the trip's Ready to depart card ticks Rooming list sent to hotel when every contract is sent.
• If you change rooms later, send the list again and press Mark sent again.

What the Excel holds

rooming-<hotel>-<trip code>.xlsx, in the language of your screen, with Room, Floor, Type, Status (Occupied, On hold or Free), Booking, Lead guest, Guests, Check-in, Check-out and Meals.